at The University of Queensland
Part TimeAustralian Research Council Centre of Excellence for Indigenous Futures (ARC-IFC), based at UQ’s Faculty of Business, Economics and Law
Position open to Aboriginal and Torres Strait Islander candidates only
Part-time (80%), fixed-term position for up to 3 years
Base salary will be in the range $91,658.60 - $98,330.37 + 17% Superannuation (HEW Level 6)
Based at our vibrant and picturesque St Lucia Campus
We are seeking an experienced, motivated, energetic and highly organised Senior Administration Officer & QLD Node Administrator to support the effective and efficient operation of the Australian Research Council Centre of Excellence for Indigenous Futures (ARC-IFC). You will require highly effective administration, coordination and interpersonal communication skills and will demonstrate a commitment to providing a high level of customer service.
Key responsibilities will include:
Ensuring the smooth running of the Directorates’ day-to-day work schedule, including diary management; coordinating incoming correspondence/enquiries; scheduling meetings/activities and engagements and coordinating communications.
Coordination of Directorate meetings, including liaising with key stakeholders/attendees, preparing committee documentation and ensuring meeting governance and protocols are maintained.
Coordinate travel arrangements, including trip planning; travel administration and post-travel reconciliation.
Reconciling business expenses against expense management system data and statements.
Plan, design, and implement effective administrative systems and processes, including standard operating procedures and office protocols, in collaboration with relevant staff.
Undertake complex data entry, retrieval, compilation, visualization and management processes.
Be the key point of contact for both the UQ Node \ building strong relationships with internal and external stakeholders of the Centre.
Lead and manage administrative processes for the CoE specific activities of the Node to ensure the provision of high-quality administrative and operational support across the Node .
Manage Centre KPI reporting records, including liaising with other Node and Theme Administrators, Chief Investigators and Research Staff to capture quarterly KPI reporting for annual Centre reporting.
Support the successful delivery of events and other engagement activities, including conferences, summits and workshops.
Any other duties as required, consistent with the level of appointment in the administration job family concerned, as directed by the ARC-IFC Chief Operating Officer, or the ARC-IFC Centre Director.
At UQ, Aboriginal and Torres Strait Islander people are supported to fill their cultural responsibilities, with access to 8 additional days (pro-rata) of paid Cultural Leave annually. Indigenous employees are encouraged to access the UQ Aboriginal and Torres Strait Islander Staff Network with a variety of significant events held throughout the year.
For further information, please refer to the position appointment booklet.
The Australian Research Council Centre of Excellence for Indigenous Futures (ARC-IFC) is a nationally funded research centre located in the Faculty of Business, Economics and Law (BEL) at the University of Queensland (UQ). Led by UQ, the Centre is a consortium of seven Australian universities including the University of Melbourne, the University of Technology Sydney, the Australian National University, the University of the Sunshine Coast, Charles Darwin University and University of Western Australia. The Centre is entirely Indigenous led and includes 18 Chief Investigators and 5 international Partner Investigators.
The Centre aims to investigate and improve the life chances of Aboriginal and Torres Strait Islanders by operationalising Indigenous knowledges in unique transdisciplinary research to enhance our understanding about the complex nature of intergenerational inequity. The Centre expects to change the way Indigenous inequities are perceived particularly in relation to understanding its complexity and cross-sectoral nature.
The Centre will be entirely led by Indigenous researchers working with communities, government agencies and practitioners to strengthen the delivery of outcomes and linkages intentionally focused on all four of the National Agreement Close The Gap-2020’s Priority Reform areas (NA-CTG2020).
Significantly, the Centre will also build capacity and experience of the next generation Indigenous researchers. The Centre will operationalise a new Indigenous social research framework and apply innovative cross-sector methods to reveal how inequity is perpetuated. This essential program of research will also highlight how Indigenous communities are shaping their own futures despite the legacy of past and current policies and programs. The three key research themes of the Centre are: Law and Justice ; Education and Economies ; and Health and Well-Being.
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
UQ Study for Staff
On campus childcare options
Affordable parking (from just $5.75 a day)
Salary packaging options
The University of Queensland considers that being Aboriginal and/or Torres Strait Islander is a genuine occupational requirement for this position under s25 of the Anti-Discrimination Act 1991(Qld) and the filling of this position constitute a special/equal opportunity measure under section 8(1) of the Racial Discrimination Act 1975 (Cth).
The position is therefore only open to Australian Aboriginal and/or Torres Strait Islander people. The successful candidate will be required to provide evidence to confirm that they are an Aboriginal and/or Torres Strait Islander person.
You will have:
A degree with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
Demonstrated skills in providing a high level of customer service, including excellent interpersonal skills and appropriate communications with Indigenous communities.
A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
Office management skills and capabilities
Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context.
Excellent written and verbal communication skills.
Skills in project coordination.
Highly effective organisational, time management and problem-solving skills.
Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check etc.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
For more information about this opportunity, please contact Mr Shane Boseley – s.boseley@uq.edu.au
For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.
All applicants must upload the following documents in order for your application to be considered:
Cover letter summarising how your background aligns to the ‘About You’ section
Resume
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.
Applications close 18 February 2025 at 11.00pm AEST (R-46428). Please note that interviews have been tentatively scheduled for late February.
